AI front desk
Answers calls and texts in under a minute, checks availability, takes orders, and books delivery windows.
Automation infrastructure for distributors
AI automation that runs the busy work of your business
Baycrest Systems builds the AI agents, CRMs, and back-office systems that answer every call, process every order, and chase every invoice. Trusted by wholesale floral and greenhouse distributors who ship before sunrise.
[ 01 ]Pre-qualification calculator
See what you're losing
Drag the sliders to match your operation. The number on the right is what manual work and slow replies cost you every year.
Your inputs
Order entry, follow-ups, scheduling, invoicing, reporting.
Loaded rate: salary plus benefits, divided by hours worked.
Monthly. Receptionist, order desk, or answering service.
Monthly retainer or contractor spend on ops.
Unanswered calls, ignored web orders, slow quote replies.
Annual spend from one wholesale account or client.
How many would have become customers if someone replied fast.
Your annual leak
Conservative estimate
$634,780/ year
Admin time$185,380
Receptionist$44,400
Agency / freelancers$54,000
Missed leads$351,000
Your biggest leak
Every missed lead is acquisition cost lit on fire.
You paid to make that buyer call. Then the phone rang out during a truck load, and they ordered from the wholesaler who answered in three minutes.
Fix: Voice AI and inbox agents answer every call, text, and web order in under 60 seconds, then push it straight into your CRM.
Get my leak audit[ 02 ]Command center
Your whole operation on one screen
Orders processed, calls answered, invoices paid, hours saved. Every automation we build reports into a live dashboard you actually open.
[ 03 ]Integrations
AI wired into the
tools you already run
We don't ask your team to switch software. We connect AI to your phones, order inbox, CRM, invoicing, and delivery schedule, so it works inside your real business on day one.
GoHighLevel
Salesforce
Jobber
Zendesk
Twilio
WhatsApp
Google Calendar
Gmail
Stripe
QuickBooks
Make
Notion
ClickUp
Messenger
Webflow
Supabase
Anthropic
HubSpot
ServiceTitan
Zoho
Intercom
Slack
Zoom
Google Meet
MailChimp
Square
n8n
Airtable
Google Sheets
Instagram
Shopify
WordPress
OpenAI
...and any tool with an API. If your stack isn't listed, we still connect it.
[ 04 ]Process
From audit to autopilot in three steps
[ 01 ] Step 1
Leak audit
We sit with your order desk, sales team, and drivers for a week and map every manual handoff: where orders get retyped, where calls go unanswered, where invoices stall.
Found in a typical audit
- 27 hrs/week of re-keyed orders
- 1 in 5 calls missed before 7am
- Invoices sent 9 days after delivery
[ 02 ] Step 2
Build the system
We wire AI agents into the tools you already use. Order intake, CRM, quoting, dispatch, and invoicing become one connected pipeline instead of five spreadsheets.
Shipped in 3 to 6 weeks
- Voice AI on your main line
- Web and email orders into your ERP
- Standing orders auto-confirmed
[ 03 ] Step 3
Run and improve
We monitor every automation, fix what breaks before you notice, and send a monthly report showing hours saved and revenue recovered.
Every month
- Uptime and error reports
- New automations from your backlog
- One owner-level ROI summary
[ 05 ]Where we started
Built in the cooler, not a boardroom
Many of our clients are wholesale floral and greenhouse distributors. Perishable product, 4am cutoffs, and holiday spikes that triple call volume taught us to build systems that cannot go down. Every business we work with gets that same standard.
Standing orders and substitutions
Weekly florist accounts confirmed automatically, with approved substitutions sent when a variety is short.
Holiday volume without holiday hires
Valentine's and Mother's Day call spikes answered by AI, so your team packs boxes instead of phones.
Greenhouse to truck visibility
Harvest counts, cooler inventory, and delivery routes in one dashboard instead of three whiteboards.
[ 06 ]What we build
Systems for every job your team does twice
Order intake
Emails, PDFs, and web orders parsed straight into your system.
CRM that stays current
Every call, order, and quote logged to the right account automatically.
Quote follow-up
Unanswered quotes get a nudge at the right time, in your voice.
Invoicing and collections
Invoices go out on delivery. Reminders go out before you think about it.
Driver and dispatch updates
Customers get ETA texts; your team stops fielding “where's my order?”
Inventory alerts
Low stock and shrink flagged before a standing order can't be filled.
Owner reporting
One weekly summary: revenue, margins, missed leads, hours saved.
Reviews and reorders
Happy accounts get a reorder prompt; unhappy ones get a call from you.
Custom agents for your edge cases
Holiday rushes, Mother's Day pre-orders, perishable substitutions. If your team does it by hand every week, we can build an agent for it.
Stop paying for busy work
Book a 30-minute call. We'll walk through your leak numbers and show you the first three automations we'd build. No slides, no obligation.